A Virtual meeting is a remote conference meeting that is held digitally through a virtual corporate meeting platform. The meeting participants come together in a virtual space on the internet from different geographical locations. These virtual meetings are interactive and consist of audio and video features that make the attendees feel the presence of each other in real-time. Corporates and businesses increasingly have begun using virtual team meeting platforms since the COVID-19 outbreak and have proved to be a neat alternative.
Employees in companies have been carrying out most of their work via virtual mode since virtual AGM platforms act as a primary means of communication in these testing times. The video feature helps individuals interact and understand each other better in the digital space. Virtual meetings also help in increasing flexibility in a working day while maximizing employees’ productivity. Other benefits that virtual meetings offer companies include:
1. The connection between employees:
Working from home may leave employees feeling disconnected from their colleagues at times. With the use of virtual meetings, employees and teams can re-establish their connection and collaborate on projects and work together again. A virtual AGM platform comes in handy when everyone wishes to come together and discuss agendas and give their inputs; this helps in fruitful conversations and holistic development.
2. Health and safety concerns:
The COVID-19 virus is a looming threat and it is important to take necessary precautions. Individuals who might not necessarily be positive for the virus may be carriers of the virus unknowingly. Others who may have tested positive may necessarily not be fully recovered. Hence, virtual meetings facilitate employees in keeping up with their work and related projects without putting themselves and their colleagues at risk.
3. Reduced travel costs:
Corporate companies and businesses organize events and conferences in person which require hefty investment and cost employees valuable time at the cost of commuting and travelling from different locations. Virtual meetings on the other hand eliminate all travel costs since employees can attend any event or meeting with a simple click on their keyboard.
4. Familiarity with technology:
In a physical office setting, employees make use of different spaces like conference rooms and cabins, all of which may have different desktops, computers, and equipment. Virtual meetings require each employee to make use of their own devices which allows them to become familiar and handy with technology. This also helps minimize downtime which may occur due to technical issues.
The top features of Virtual meeting platforms include:
1. Audio and video conferencing:
A practical and comprehensive virtual AGM platform must have the features to conduct audio and video conferences. Individuals can host and join meetings from any location in real-time. This is especially convenient when employees may be in the field fulfilling their roles but may need to convey something to their team members and can hold a virtual meeting to do so.
2. Calendar inter-link:
A smooth conference on a virtual meeting platform can only happen if everyone who is supposed to attend is on the same page. Since employees may be living in varied time zones, it is important that the virtual meeting software seamlessly interlinks with the device calendar. For example, once a meeting link is circulated, the users who receive it on an iPhone perhaps should automatically find that the meeting has been registered in their IOS online calendar. This is helpful since it allows one to plan events beforehand and also invite more people to ensure everyone feels included.
A corporate conference or business meeting usually sees a large number of people attending it. While hosting such a meeting or conference on a virtual team meeting platform, it becomes more interactive if multiple participants can be seen on the screen at once. A multi-display window feature allows participants to view more than a handful of attendees at once.
4. Screen sharing and whiteboard:
It is convenient to have a screen sharing feature on a virtual team meeting platform since participants can view a certain document or file together at the same time and contribute their ideas and suggest changes spot on. A whiteboard tool, on the other hand, is a cool feature since it allows participants to draw their ideas and give the participants a clearer picture of what they are trying to convey. Such features make the virtual meetings less one-sided and more productive and interactive.
Other than audio and video tools, the chat tool is equally important during a virtual meeting. Participants who may not be as comfortable in unmuting and speaking can use the chat tool to voice their thoughts without interrupting the discussion. The highlights of the session can also be posted on the chatbox.
Why should companies utilize virtual meeting platforms?
Virtual team meeting platforms are advantageous when companies want to hold meetings, sessions, workshops, and conferences to promote collaboration and flexibility between team members. It might take time for individuals to get accustomed to digital platforms, but it is fruitful in the long term. Added benefits of virtual events include improved work culture, cost savings, and overall job satisfaction among employees. Virtual meetings are a godsend for employees who may have various office branches in multiple locations, need to save on travel expenses, and hold a lot of back-to-back meetings for various purposes.
Virtual meetings on the whole act as a driving force to encourage diversity and inclusion in the work setting. It is also great in terms of recruitment since people with talent can be sought out, regardless of their geographical location or background. There is absolutely no doubt that virtual meetings are here to stay. The likeliness of going back to in-person meetings like pre-COVID seems low, owing to the benefits that the virtual world has put on the table. No more long, frequent and mundane physical meetings and that might actually be a great thing for the world. All one needs to ensure is that they hire a reliable virtual effective platform, like Dreamcast.