Employee verification is key to organizational success. It allows the company to be more efficient and is also a cost-effective process in the long run. An employer’s biggest risk is bringing a dishonest employee on board.
These days employment verification companies have made this process more fool-proof and scalable. These digital screening solutions are perfect for both employee and vendor onboarding.
Be it a remote hire or a physical one; an employment verification company will ensure the best hires.
What is employment verification?
Employment verification involves vetting a candidate before bringing them on board. This encompasses their past employment verification, reference checks, education qualification checks, and identity and address verification. It validates the past and current job status and highlights any misappropriations, false claims, or fabrications.
A technologically advanced employment verification company uses innovative checks such as face match, optical character recognition (OCR), document classification, image recognition, and digital signatures to better optimization of cost and time.
It is the key to determining a candidate’s trustworthiness and credibility.
Why is employment verification vital to an organization?
Candidates may commit resume fraud when they apply for new roles. It could be the reason for leaving the previous workplace, a past criminal record, faking their work experience, education, and licensing, and omitting some vital details. Pre-employment screening is important to protect your company from falling prey to fraud.
Employees are exposed to a lot of confidential information
It is a given that you place trust in the person you employ. That is why they have access to secure databases, money, and financial records. It has consequences such as compromising the organization and putting it at risk of an expensive lawsuit. The long-term ripple effect comes in a disrupted work environment and eventually reduces profits.
Wrong hires are a cost to the company
The process of pre-screening and hiring is not a cheap one. A lot of time and effort goes into the hiring of the candidate. Bringing a wrong hire on board costs the company and the person if fraud can financially cause a dent in the business. An employment verification company has the expertise to improve hiring effectiveness.
High employee turnover
Hiring the right employees can significantly reduce employee turnover. The company will face fewer situations of employee terminations due to violence, theft, and unlawful drug use. The candidates brought on board will be better aligned with the organizational values.
Inaccurate applicant information
There is no all-inclusive database that helps you vet the applicant’s background. Multiple databases soon become outdated or inaccurate if activities are not updated. It becomes a tedious task if taken on in-house. An employment verification company has the resources and bandwidth to carry out an exhaustive verification check.
Key checkpoints for employment verification
There are numerous ways applicants can misrepresent information or omit crucial information. An employment verification check has the built-in ability to detect fraud and validate
- past employment,
- criminal records,
To carry out an employment verification, you need to notify the candidate and get their consent. It needs to be explicitly stated by the company in its policies.
What can a past employer share?
Employers can only ask as much as they are legally authorized to ask as their laws restrict them. A typical set of questions that can be asked from past employers to verify candidates are:
- Reason for leaving
- The job description, responsibilities, and skills required for their last role
- Employment tenure
- CTC and Remuneration details
- Any action was taken against them
- Their code of conduct at the company
This vital information will help make better employment decisions.
Carrying out employment by your internal HR teams can be time-consuming due to various reasons. These include the number of shortlisted applicants, the number of roles, the nature of the role, obtaining information, and the preparedness of the past employer.
A better way is to bring an employment verification company on board. These professionals can go beyond basic Reference and eamployment checks, and carry out more exhaustive checks. They have the expertise, processes, and tools to do so. They make the task hassle-free and can even prove real-time criminal database and identity checks. They are more scalable and ensure that your hire is not in vain.