QuickBooks is productive accounting software for small and medium-sized businesses. It usually stores the detailed transactions of each individual credit and debit attraction in your Company accounts file. However, keeping enough storage of unnecessary data badly impacts the performance of QuickBooks. QuickBooks Tool Hub is a utility specialized in managing the data file stored in QBs. Furthermore, QuickBooks contains a Condense Data utility to quickly and efficiently discard the entire transactions you have made before. You can walk through the guidelines top-to-toe for removing data files in QuickBooks.
Why Do You Need To Delete Old Transactions On The QuickBooks?
- Improve accuracy and fluency of QuickBooks
- High chance of reducing errors
- Multiple old transactions cover enough storage space. So, when we delete the previously made transactions, it will free up some space and will let QBs run hindrance-freely.
When you delete a transaction in QuickBooks, it will completely erase the records from your books. Later, it won’t appear on any reports or in any accounts. Therefore, before implementing the steps to delete the transactions make sure you will not need those records further. For data safety, you can create a backup after your QuickBooks Download the transactions and open the company file.
Different Methods To Delete Old Transactions On The QuickBooks
Here are the stepwise procedures for deleting the transactions in QuickBooks. Thus, without wasting your precious time, perform the beneath-guided course of action to eliminate the records and finally make some space. Let’s follow!
- First, launch QuickBooks Desktop
- Now, go to the “Banking” menu and select the “Correct Account” option
- Now, you need to choose the “Review” tab
- Select the transactions whichever you would like to delete
- Next, after making a relevant selection of the set of transactions, click on the “Batch Actions” button
- Thereafter, from the available preferences, choose the option “Exclude Selected”
- Now, click on the “Excluded” tab
- After that, mark the transactions and then click on the “Batch Actions” button
- Now, finally, click the “Delete” button and let the deleting process to be ended completely.
This is it! The transactions that you have marked have now been completely removed from the QuickBooks account.
- Open your QuickBooks account
- Go to the “Accountant” menu and select the “Batch Delete/Void” transactions
- Afterward, choose the “Transactions” you want to discard from the appeared list of transactions
- Now, review the appeared information and finally click on the “Delete or Backup” and “Void” tab.
Hence, the selected transactions have been comprehensively eradicated from your QuickBooks. The performance is also increased and errors are reduced, for sure.
Method 3: Using Condense Data Utility
Follow the below-mentioned stepwise directives if you choose Condense Data tool to Delete Old Transactions:
- First, click the “Reports” menu
- Now, navigate to “Company & Financial” ≫“Open Invoices.”
- After that, create a list of any invoices that haven’t been closed. Close these invoices before running the condense data utility if you really need these transactions to be cleared.
- Select the “Reports” menu
- Then, go to “Vendors & Payables” and select the “Unpaid Bills” option.
- Now, close any bills that appear in the report.
- Click the “Reports” menu and select the “Customer Transaction Detail” option.
- Select the “Uncleared Transactions” tab to see any transactions that are stuck in the middle. Further, you can use the reconcile tool to reconcile them.
- Click the “File” menu, select the “Utilities” tab, and then tap “Rebuild Data”
- Now, click the “OK” button.
- Choose the “Local Backup” tab
- Click “Options” and then select a specific location for your backup.
- Click the “Complete Verification” tab.
- Then, press “OK” and “Next” consecutively.
- Enter a filename for the backup of the transactions you want to remove.
- Once the backup is done, click the “Save” button and press “OK.”
- Now, close and restart QuickBooks.
- Click on the “File” menu, select the “Utilities” tab, and hit the “Condense Data” option.
- Provide the relevant pieces of information prompted in the wizard and select a date range for your company file.
- Choose the option of “Chart of Accounts” and any other accounts you want to include in the condense data process.
- Click the “Begin Condense” tab to start deleting your old transactions.
Hopefully, with the aforesaid guidance, you are capable enough to Delete Old Transactions in your QuickBooks account. The proffered instructions are simple and easy to execute. But, if yet you can’t remove the transactions, avail top-notch QuickBooks Customer Service from well-experienced tech geeks for an advanced guide.